Improving spend control and process efficiency under rapid company growth 

Our customer set out on an extreme growth and scaling up process of the business, at an unusual pace. This put the daily operations under high pressure in trying to cope with the ever-changing landscape. It was evident to the Supply Chain and Procurement teams, that they needed to ensure efficient handling of the requisitions, purchase orders and to improve spend under management.

Ivalua is the leading Spend Management Platform that had earlier been implemented for the Supplier Management and Source-to-Contract processes by Stretch Procurement, so our customer’s decision to extend the platform to support the operational processes, came naturally.

After merely five months the Procurement solution was launched to the business, and return on investment was achieved within the same year by:

  • Reducing average time to create a Purchase Order (PO)
  • Increasing PO coverage and PO quality
  • Reducing number of suppliers and increasing negotiation power

Stretch diligently supported us with the implementation of procure-to-order functionality in Ivalua. Their combination of technical knowledge and deep expertise of procurement processes was a cornerstone in the project. Stretch’s ability to coordinate the three involved parties enabled smooth sequencing of tasks, ultimately enabling the high pace of the implementation. We are happy with the support that has been provided before, during and after the project!

– Quote by customer

The journey to success was achieved through careful preparations and planning, strict scope and project management, and most importantly a close collaboration between our consulting team and our customer’s internal stakeholders.

Our joint focus and primary efforts were to establish the appropriate buying channels for the categories in scope, allowing for easy and efficient ordering by the purchasing community. Similarly, a lean purchasing and approval process was designed to balance the need for control and process efficiency in an optimal way.

Key implementation steps included:

  1. Use Case Analysis: A comprehensive review and prioritization of procurement requirements to identify the most critical areas of improvement.
  2. Custom Configuration: Tailoring the Ivalua platform to align with the customers business needs and objectives.
  3. Integrations: Ensuring a smooth transfer of required data between Ivalua and ERP.
  4. Onboarding of suppliers: Establishing a lean onboarding process, fostering better collaboration with suppliers, and ultimately leading to improved PO quality.

The successful and rapid implementation of Ivalua’s procurement solution has been a significant shift for our customer, enabling continuous growth without losing transparency and efficiency within the procurement process. This exemplifies the powerful combination of cutting-edge procurement technology and consulting expertise.

At Stretch Procurement, we are fully committed to guiding organizations on their journey to achieve procurement excellence.

Let us help you elevate your procurement processes and unlock remarkable results!

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